Michelle, thank you for taking the time to share such a thoughtful and detailed response. I agree with many of the practices you describe, particularly the importance of careful observation, objective language, regular communication, and listening to foster homes and volunteers.
I think the concern I am trying to explore goes a little further. How do we make sure that the accumulated knowledge of the person who actually lives with an animal is not simply collected or documented, but carries meaningful weight when decisions are made about that animal's future?
A foster may live with an animal every day for weeks, months, or even longer. Over that time, they learn things that may be difficult to capture during a brief assessment or even on a well-designed form: what makes that individual feel safe, what frightens them, whom they trust, how they communicate discomfort or affection, what other animals they bond with, and what kind of environment allows them to truly thrive.
I have had the opportunity to experience animal rescue from different perspectives - as someone involved in running a rescue, as a foster, and as a caregiver. What has stayed with me is that sometimes the person living with the animal and knowing these very personal details may be heard, but their voice does not necessarily carry meaningful weight in the final decision. Procedures, organizational structures, or established guidelines may ultimately determine a different direction for the animal.
I have personally experienced situations like this, and they have been heartbreaking, particularly when I knew the animal well and believed the outcome did not reflect what made that individual animal happiest or most secure. That is one of the reasons this subject matters so much to me.
There is also something more subtle that I believe we need to recognize. Not everything we come to know about an animal can be adequately captured on a form or even expressed in words. When you live with an animal, your understanding develops through countless small observations - expressions, routines, preferences, relationships, reactions, changes in behavior, and ways of communicating that may be difficult to describe individually but, taken together, tell you who that animal is. Sometimes we simply do not have a checkbox, a behavioral term, or even the right words to communicate the depth of that understanding. Yet I believe that knowledge is real and valuable, and it should not be lost simply because it is difficult to document.
There is a kind of knowledge that comes from living with an animal that cannot always be translated into checkboxes, categories, or even words. It develops from hundreds of small observations over time.
I certainly don't mean that a foster should have sole authority over every decision. Organizations have responsibilities and must consider many factors. But I do believe that the knowledge gained from actually sharing daily life with an animal is a valuable form of information and should have a meaningful place in the decision-making process.
Perhaps, then, the question is not only how we document behavior and collect information, but how we make sure that the people who know an animal most intimately are genuinely heard when decisions affecting that animal's emotional well-being and future are made.
I appreciate your perspective, Michelle. Your examples actually reinforce for me just how much valuable knowledge fosters, volunteers, and caregivers can contribute, and I think this is an important conversation for all of us who care about improving outcomes for animals.
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Flavia Villela
CEO Pawfect4life rescue
pawfect4life rescue
CA
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Original Message:
Sent: 09-22-2026 07:15 PM
From: Michelle Flowers (She/Her)
Subject: Beyond Rescue protecting the emotional well-being of animals
We absolutely should be listening to our foster homes and our animal care volunteers and everyone who has contact in caring for the animals! This helps us provide the animals with the care they need - and find the homes that works best for them. It sounds like you have not had this experience, and I am very sorry for that. It takes all of us listening and contributing to get these animals through. I'm also sad to hear that many people are having the experience of a lack of kindness or understanding towards the animals. This is not how it should be. While we will never be working in an ideal world, we should still be aiming to ease suffering and offer an empathetic eye and ear.
Organizations should also be providing good training for any staff and volunteers working directly with animals. Considerate approach, reading body language, effective enrichment, identifying what may be missing in an animal's environment, identifying different levels of distress, and reducing stress. I have known dedicated volunteers to help provide this sort of training to staff and volunteers and to help create tools to use. Fear Free training is free for anyone working or volunteering in a shelter, and it's a great place to start.
Getting feedback from volunteers and foster homes requires a few simple structures in place. For instance, somewhere for onsite animal care people - staff and volunteers - to make behavioral observation notes on the animals they are interacting with. This is usually placed on the animal's clipboard or care card attached to each enclosure. It allows the assigned volunteers and staff to make notes on the daily interactions with that animal, observations on behaviors, treat preferences, favorite spot for scritches, favorite toys, any behavioral concerns, etc. I've seen various designs for these in various shelters, and they don't have to be complicated. There should also be a spot where volunteers can record any medical/health observations and concerns.
For our foster homes there should be regular updates and feedback on the animal from our foster homes while they are in care. At my org we create behavioral plans for any foster animal that is especially struggling or undersocialized or having difficulty. Our foster homes implement it with our coaching and guidance - it's very effective. We also have a foster adoption profile form that our foster homes fill out for each animal - because our foster homes know these animals so well! This includes key observations and knowledge of the animal that are pertinent for adoption (personality traits, interactive behavior traits, experience with children & other animals, etc) as well as what the foster home thinks this animal needs most to get a good start in their new home. These profiles are very effective at not only helping potential adopters get to know the animal when they are just meeting them for the first time. It also helps our adoptions team match animals to "good fit" homes. When we are adopting cats from the foster home directly we rely on our foster people to conduct meet and greets with the cat and to share what they know about the cat with potential adopters. We also check in with the foster person to see how the meeting went and get their feedback before proceeding. It's a team effort.
It is appropriate for staff members to put limits on who is making notes for onsite animals (depending on roles). It's also best if there are protocols in place for the language being used to describe animals. We want to make sure we are doing this in a way that is functional and benefits the animal. For instance, it's important to use non-judgmental and not "loaded" terms when referring to our animals. We avoid terms such as "a bully", "hyperactive", "spicy", etc. When we are being empathetic and looking to see things from the animal's perspective it is easier to help people understand the animal in terms that best represent them. "This girl enjoys four feet on the floor but loves cheek scritches", "While this cat wants to get to know you first before she completely relaxes, with a little patience she will soon be jumping in your lap for snuggles." "This boy is all about adventure and activity! Harness walks may be in your future" We also designate certain cats as not "starter cats". The ones that require a little more cat savvy or experience reading body language (and no, these aren't usually the shy ones! :D)
Staff can also learn and provide training on how to use objective language when describing interactions with an animal. It is much more useful to say "the cat saw me approach the enclosure, immediately shrunk away from me, backed into a corner and froze, licking her lips" than "this cat doesn't like people" or "this cat hates it here". And sure, the cat may not be enjoying it's time here, but it doesn't give us anything to work with. Objective language helps everyone know exactly what happened, the behaviors observed, what triggered the behavior, and avoids generalizations, judgments or even inaccurate statements. As behaviors are tracked this specifically, it's easier to see the progression and the improvements being made (or not made). I also use tools to assess behavioral progress for an animal in foster care. They use objective language so that I can assess from afar without ever seeing the cat.
While ultimately the care decisions and pathways belong to the organization, we should be listening to the various people who are providing care and assistance to the animals along the way. We are all working together. I think it is especially tough for overwhelmed organizations in low resource areas. It's exhausting work. And even in the private orgs there are never enough resources or funding or staff. But we each have a part to play and it doesn't have to be huge. Even small steps will get you up the mountain. And if we are climbing together we can ease each other's burdens, share snacks, and it's just more fun. ;)
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Michelle Flowers
Foster Program Manager
Seattle Area Feline Rescue
UW-AAB
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Original Message:
Sent: 09-21-2026 02:34 PM
From: Flavia Villela
Subject: Beyond Rescue protecting the emotional well-being of animals
Thank you, Michelle. I appreciate these resources and your point about appropriate professional support. At the same time, I keep coming back to something very basic: compassion, patience, and careful observation by the people who spend time with an animal are also forms of invaluable knowledge. I believe some of us are able to speak the animals' language even though there are no words, we understand and comprehend them and all these make a huge difference when we rescue, foster, place them for adoption. A foster or caregiver may not have advanced credentials, but living with an animal day after day can reveal fears, preferences, attachments, and behaviors that may never appear during a brief formal assessment. Not everyone is the same but those who are more in tune and have this quality would be a huge help in translating what the pet is in need.
Perhaps the strongest approach is not one or the other, but bringing these perspectives together-professional behavioral knowledge alongside the observations of the people who actually know the animal. Ultimately, the goal should be to understand the individual animal rather than simply assign a label.
I would be interested in your thoughts on how shelters and rescues could give greater weight to foster and caregiver observations while still incorporating professional behavioral expertise.
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Flavia Villela
CEO Pawfect4life rescue
pawfect4life rescue
CA
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Original Message:
Sent: 09-21-2026 01:44 PM
From: Michelle Flowers (She/Her)
Subject: Beyond Rescue protecting the emotional well-being of animals
Yes! You are speaking to something that many people have worked on in rescues and shelters. It's about creating structures of assessment, documentation and communication from intake to adoption that helps with matchmaking. Ideally every very team would have tools - from good surrender paperwork with behavioral background information to foster notes to onsite animal care notes - that give everyone information about the animal. This helps not only to create the proper pathway for that animal through the shelter, but also helps to find a "good fit" home with an adopter.
When I say matchmaking this could include: finding the right foster home or type of fostering situation for what the animal needs, finding the right pathway, and knowing enough about the animal to get them set up well in his/her new adopted home. This should not be about creating barriers. It's about assessing and getting to know the animal and what the animal's needs are - and using language to communicate this in a positive way! There are no "vengeful cats" or "bad dogs", and often a "mean, aggressive" animal is a scared one who needs specific care and understanding.
HASS has a great doc called Intake to Placement: Basic Matchmaking Process Improvements that speaks to this. Here is a link. https://resources.humananimalsupportservices.org/hubfs/Basic%20Matchmaking%20Process%20Improvements.pdf?hsLang=en
You can offer training for your existing employees in things like Fear Free, or Shelter Behavior Hub (these courses can be transformative for dogs and cats in shelters!) https://www.shelterbehaviorhub.com/ The more that people understand the animals themselves and understand how best to help animals through the shelter system, the more we can accomplish together.
Every year the Association of Shelter Veterinarians (ASV) publishes updated guidelines for standards of care in shelters. This is a great place to start to address the basic humane standards of care. You can build from here. But following these guidelines will help animals in your care be happier and healthier. Let's not forget that physical health is directly tied to emotional health, especially for animals like cats, where the slightest stress can trigger medical issues. Addressing behavioral health will help an animal's overall health and help move them through the system faster. https://www.sheltervet.org/guidelines-for-standards-of-care-in-animal-shelters
I also recommend reaching out to animal behavior people in your area. There may be someone who is willing to volunteer their time to set up a few behavioral tools or processes to help with this. Be looking for folks with various credentials and certifications through IAABC or ABS or anyone who has taken the UW-AAB course. This all involves legitimate training and understanding of animal behavior.
All it takes is one person to take one step at a time in order to get something started and growing. Start with small wins and people will start to see that it's working. Find others with varying skills to help. Lay one brick at a time and soon you will have a foundation on which to build an entire structure. It will matter to every single animal that is impacted by what you're building and every person who comes in contact with that animal. It takes a village and a lot of stubborn hope! But it eases suffering and results in lifelong homes.
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Michelle Flowers
Foster Program Manager
Seattle Area Feline Rescue
UW-AAB
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