Animal Welfare Professionals

As Joybound's Executive Assistant, you'll join our dynamic executive team and play a pivotal role in advancing our life-saving and life-changing work. This isn't just administrative support – you'll be a professional face of our organization, building meaningful relationships with Board Directors, major donors, volunteers, and community partners who make our mission possible. 

What makes this role exciting: 

1. Direct collaboration with executive leadership on strategic initiatives 

2. Meaningful interaction with passionate supporters who share your commitment to the human-animal bond 

3. Opportunity to ensure seamless operations that directly impact animals and families in need 

4. Professional growth in a mission-driven environment where your work truly matters 

Joybound is committed to creating a positive work environment that values diverse points of view where everyone feels they belong. Joybound's job descriptions and postings should be created to strongly encourage candidates of diverse backgrounds to apply even if they do not meet all the requirements, as long as they meet the minimum qualifications.  

Position Summary:  

Joybound’s Executive Assistant to the CEO is an integral part of Joybound's executive team while serving as a professional interface with Board Directors, volunteers, donors, media, and community supporters. This role encompasses high-level administrative functions, Board governance support, and executive operations management to ensure seamless organizational effectiveness. 

KEY RESPONSIBILITIES 

• Executive Partnership: Serve as trusted partner to the CEO and Chief of Staff, anticipating needs and managing complex priorities to optimize executive effectiveness 
• Interpersonal Relationships: Interact and communicate with colleagues, volunteers, and the public in a manner that advances a culture of positivity, professionalism, trust, transparency, empathy, and excellence at Joybound.
• High-Level Communication: Draft, edit, and coordinate executive correspondence, presentations, and strategic documents requiring discretion and professional excellence 
• Strategic Calendar Management: Orchestrate comprehensive scheduling for the CEO, including stakeholder meetings, board engagements, media appearances, and community events with appropriate preparation time 
• Executive Travel Coordination: Coordinates Executive directed travel logistics  
• Stakeholder Communication: Serve as professional liaison for CEO communications, screening inquiries and directing requests to appropriate team members, as needed 
• Strategic Project Management: Lead special projects and cross-functional initiatives as assigned by executive leadership
• Board Governance Support: Coordinate Board meeting logistics, prepare comprehensive meeting materials, monitor electronic Board platform updates and assist Executive team in distribution of Director updates, increasing support of seamless governance operations
• Board Meeting Administration: Prepare timely, accurate meeting minutes and collaborate with Board Secretary to ensure distribution and official record maintenance 
• Board Relations: Under CEO or COS direction, facilitate professional communication with Board Directors, maintaining appropriate protocols and relationships 
• Confidentiality Management: Exercise exceptional discretion at all times, given sensitive information associated with the role 
• Operational Excellence: Manage executive office operations, including correspondence flow, document management, records upbeat, and administrative coordination 
• Mission Commitment: Support organizational initiatives with professionalism, adaptability, and commitment to Joybound's values 
• Regulatory Compliance: Ensure adherence to all applicable regulations, safety protocols, and organizational policies in all duties 
• Periodic support for additional projects and other duties as assigned. 

REQUIRED QUALIFICATIONS  
 

Knowledge, Skills, and Abilities:  

• Executive Support Experience: Minimum 5 years providing administrative support to C-level executives or senior leadership in professional environments 

• Advanced Organizational Excellence: Demonstrated expertise in complex project management and prioritization, team coordination, and exceptional attention to detail while anticipating and managing competing priorities 

• Professional Communication Mastery: Superior phone presence, videoconferencing facilitation, and virtual meeting coordination with executive-level stakeholders 

• Strategic Communication Skills: Exceptional writing, editing, and verbal communication abilities with experience composing and proofing executive-level correspondence, presentation development, and sensitive communications; proficiency with style guides and professional formatting standards 

• Technology Proficiency: Advanced across Microsoft Office Suite, email platforms, and emerging AI integration tools; experience collaborating with graphic designers, editors, and vendors for professional publications 

• Stakeholder Relations: Proven ability to interact professionally with diverse audiences including board members, major donors, community leaders, and media representatives 

• Cultural Competency: Demonstrated experience working effectively within diverse, multicultural environments with sensitivity to varying perspectives and backgrounds 

• Valid California Driver's License with clean driving record (no more than two at-fault incidents in three years, no major violations in ten years) 

• Must successfully complete comprehensive background check due to access to confidential organizational information 

• Pre employment background screening required 

EDUCATION AND EXPERIENCE 

• Bachelor's degree or equivalent professional experience 

• Previous experience in nonprofit or mission-driven organization a plus, but not required 

• Board governance or committee support experience  

PHYSICAL REQUIREMENTS   

• Specific physical abilities required by this job include:      

• Work environment includes constant exposure to animals and animal allergens.  

• Tetanus and rabies inoculations are required or must be waived.  

• Drive an automobile.  

Hours:  

Nonexempt: 

Full-time, non-exempt, onsite position requiring a minimum of 40 hours per week (Monday - Friday). Hours and workdays may vary according to the needs of the department. Occasional evening and/or weekend work may be required. 

At Joybound, we value diversity and treat all employees and job applicants based on merit, qualifications, competence, and talent. We do not discriminate on the basis of or traits historically associated with race; color, religion, religious creed, national origin, ancestry, citizenship, physical or mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran and/or military status), domestic violence victim status, political affiliation, and any other status protected by state or federal law.