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  • 1.  Mobile Clinic Operational Budget

    Posted 12-14-2022 02:36 PM
    Hi all,

    I'm new in my current role and was asked to submit a draft operational budget for a planned mobile outreach unit.  I have been trying to research mobile unit costs  and operational budget templates.    Would someone be able to share an example mobile unit operational budget or point me in the direction of a good resource for this information? I have about a week or so left to put this together and I'd like to do a decent job of it.  I've nailed down fuel and the actual unit costs but I don't really know where else to find information for the average costs & revenue of a mobile practice that would be providing low cost medical and spay /neuter services.    Thanks for any and all advice!
    #FundraisingandDevelopment
    #Medicine,SurgeryandSterilization
    #OrganizationalManagement

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    Kirsten White, DVM
    856-256-5986
    whitekk@rowan.edu
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  • 2.  RE: Mobile Clinic Operational Budget

    Posted 02-09-2023 02:10 PM

    Dear Kirsten,

    Did you get any information? Would you be able to share what you learned? 

    Thanks

    Teresa



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    Teresa McKernan
    Senior Direction, Veterinary Services
    BC SPCA
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  • 3.  RE: Mobile Clinic Operational Budget

    Posted 02-10-2023 08:37 AM

    Hi Teresa,

    I ended up creating it long hand.  I found a template for a budget in Google forms that did some of the math for me and made adjustments to some of the formulas if they didn't quite fit my needs.  It saved me some time.   Then I used some things in articles I found online about mobile clinic costs (these were mostly for general practice mobile units) and revenues, I compared that to the itemized inventory I had created for the supplies I would have on the unit.  I projected how many cases I could get through of various types to figure out a rough guess of how often I would reorder and what, keeping in mind the space restrictions on the unit.  Factored in the salary/ fringe for tech(s), etc.  I got a maintenance quote from the manufacturer of the unit for that budget item.  Fuel was calculated based on the MPG of the specific unit from the manufacturer and the projected monthly mileage based on the areas that I would be taking the unit, and then current cost of fuel at the time I wrote the budget. I projected these costs a little generously to give myself some room for error.

    For the revenues part, it was a little harder  to project because I have no historic client numbers to pull from.  I used  US 2020 Census data and AVMA demographic data to project my potential clientele by county (total population, then pet owning households in my area,  dog and cat owning households that use low cost / mobile service, etc.)   I am specifically looking to provide low to no cost services so I did a search for my region as far as what the pricing range is for other low cost practices in this area when I was setting prices to project potential revenue.  Pricing was also based on the costs for the inventory I had created.  Lots of organizations post their prices on their websites for their clients so I could see if I was in line with the area.  Bottom line is that it was all projected since I have no historic data to pull from.   I guess we will see how close I am after it all comes together for the next budget year.  

    I can't share my actual documents because they belong to my employer but that was my process.  Hope this helps, you can email me if this just created more questions. :)



    ------------------------------
    Kirsten White, DVM
    Clinical Assistant Professor, Shelter Medicine
    School of Veterinary Medicine of Rowan University
    Mullica Hill, NJ 08062
    856-256-5986
    whitekk@rowan.edu
    ------------------------------

    Original Message


  • 4.  RE: Mobile Clinic Operational Budget

    Posted 02-14-2023 08:55 AM

    Hi Kirsten,

    I appreciate the reply and the method that you used to put together a budget and the things to think about like gas, maintenance, etc. I'm going to start a separate thread for people that own vans/trailers to talk about how they determined size and what they would change in hindsight :-)



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    Teresa McKernan
    Senior Direction, Veterinary Services
    BC SPCA
    ------------------------------

    Original Message


  • 5.  RE: Mobile Clinic Operational Budget

    Posted 02-10-2023 08:29 AM

    Kristen, look at ASPCA  https://www.aspcapro.org/resource/spayneuter-clinic-equipment-list   this is a very detailed list with sources. 



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    linda stafford
    volunteer
    South Georgia Equine Rescue
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  • 6.  RE: Mobile Clinic Operational Budget

    Posted 02-10-2023 08:44 AM

    Thanks, Linda.  I did use the ASPCAPro documents when I was creating the inventory.  There are a number of helpful docs there especially if you've never been responsible for that part of the process in the past.  



    ------------------------------
    Kirsten White, DVM
    Clinical Assistant Professor, Shelter Medicine
    School of Veterinary Medicine of Rowan University
    Mullica Hill, NJ 08062
    856-256-5986
    whitekk@rowan.edu
    ------------------------------

    Original Message


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