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  • 1.  Foster Care Reminders – What System Do You Use?

    Posted 02-18-2025 08:14 AM

    Hey everyone,

    I'm curious-does anyone here use a specific system to send reminders for foster care needs, like when flea/tick and heartworm prevention is due? We're looking for a more organized way to ensure our fosters stay on schedule with preventatives and other medical care.

    Do you use a software system, Google Sheets, calendar reminders, or something else? What has worked best for your team and foster homes?

    Would love to hear your recommendations!

    Thanks!


    #FosterPrograms

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    Kristina Calvanico
    Director of Operations
    PupStarz Rescue
    NJ
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  • 2.  RE: Foster Care Reminders – What System Do You Use?

    Posted 02-18-2025 10:30 PM

    We use air table to manage our foster kittens. Built into our template, when you put in the date of the most recent vaccine it starts a countdown (21 days) until they are due for their next vaccine.  There's a specific view for vaccines that one of our management team monitors and reminds fosters when they are due.  Once the foster parent has their kittens vaccinated they update the team member who records the date and the countdown begins again.

    It's not completely automatic as in a set it and forget it type of tool, but having someone in the loop to make sure it gets done and to record that it's been finished is is a workflow that works pretty well for us.

    Happy to explain more or answer more questions if you have them. 



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    Chris de Zorzi
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  • 3.  RE: Foster Care Reminders – What System Do You Use?

    Posted 02-19-2025 06:05 AM

    We used to use Trello but now we use ClickUp.

    We have to add the fosters and create the reminders but we have templates to copy and paste. Not bad but fosters often fight us on it for some reason. 



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    Amber Black
    Veterinary Technician
    Escambia County Department of Animal Welfare
    FL
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    Original Message


  • 4.  RE: Foster Care Reminders – What System Do You Use?

    Posted 02-20-2025 09:56 AM

    Hi there! We use FullSlate. We like it as we can have multiple exams and two different "providers" Foster Rechecks and Veterinary Services. This has helped our program tremendously! It does cost however you could get it sponsored by a constituent or business. 



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    Jodi Osborne
    Charleston Animal Society
    SC
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  • 5.  RE: Foster Care Reminders – What System Do You Use?

    Posted 02-26-2025 08:49 AM

    I use outlook and Calendly ( used to use appointmentthing). This way I can send a reminder through email with the link and then fosters can sign up without the back and forth of when they need to get in for an appointment. The only error we sometimes run into is time zone but  that seems to be fixed using Calendly. I am using the free program right now but you can pay 10 dollars a month for a few more features. 



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    Katie Pauli
    Foster Coordinator
    Yellowstone Valley Animal Shelter
    MT
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  • 6.  RE: Foster Care Reminders – What System Do You Use?

    Posted 07-15-2025 09:38 AM

    Thanks all for your advice/recommendations. We went with Airtable with automations that send emails to fosters. Working on a way to get this to sync with our ShelterLuv account through Zapier, maybe. However, ShelterLuv's recent foster space update has me hopeful that I could get rid of the airtable altogether soon! 



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    Kristina Calvanico
    Director of Operations
    PupStarz Rescue
    NJ
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