Animal Welfare Professionals

Hi! What shelter management software are you using? We use shelterluv and are tracking our community pet  food pantry through shelterluv transactions. I would be happy to tell you more about that if your organization is also using Shelterluv!

We keep track of our pantry visitors through Petpoint under Care Activity. We also use a paper and pen registrations form for the client to fill out and then we enter the data into PetPoint. This provides us the ability to generate reporting on our community care activities.

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Jennifer Webber
The Humane Society of Hobart, Inc.
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Original Message:
Sent: 08-15-2024 11:25 AM
From: Amber Cabell
Subject: Pet Food Pantry Data Tracking

Hi! What shelter management software are you using? We use shelterluv and are tracking our community pet  food pantry through shelterluv transactions. I would be happy to tell you more about that if your organization is also using Shelterluv!

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Amber Cabell
Senior Manager of Operations
Lynchburg Humane Society
amber@lynchburghumane.org

http://lynchburghumane.org

Jennifer, We use PetPoint (PP) and its Care activity as well, but struggle with some limitations. The basic issue is that we track what animals a person has over time and the amount of food of what general type was dispensed each visit. PP treats a Care activity as belonging to an Animal, but Food Dispensed activities are associated with a Person (we don't try to track that a certain amount of food was dispensed per animal, just how much total was given that day). There is no obvious, clear way to record food type and quantity in the fields available for a Care activity - how do you record this?  We also don't know of any convenient report or export to spreadsheet that shows food given over time (there are some fairly manual ways of getting several "extended" reports and using Excel to link them) - what do you use? That is why I am working on a Microsoft Access database application that will hopefully simplify this. Thanks!

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Peter Isakson
Volunteer
Brandywine Valley SPCA
PA
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Original Message:
Sent: 09-10-2025 05:08 AM
From: Jennifer Webber
Subject: Pet Food Pantry Data Tracking

We keep track of our pantry visitors through Petpoint under Care Activity. We also use a paper and pen registrations form for the client to fill out and then we enter the data into PetPoint. This provides us the ability to generate reporting on our community care activities.

------------------------------
Jennifer Webber
The Humane Society of Hobart, Inc.


Original Message:
Sent: 08-15-2024 11:25 AM
From: Amber Cabell
Subject: Pet Food Pantry Data Tracking

Hi! What shelter management software are you using? We use shelterluv and are tracking our community pet  food pantry through shelterluv transactions. I would be happy to tell you more about that if your organization is also using Shelterluv!

------------------------------
Amber Cabell
Senior Manager of Operations
Lynchburg Humane Society
amber@lynchburghumane.org

http://lynchburghumane.org

Hey Abbey, 

Doobert might be a great platform to manage your pet food pantry! We build custom forms for your program that can live on your website or anywhere you'd like. Every time the form is filled out online it gathers data on how much and what kind of pet food they need, animal breed, spayed or neutered, and more and will automatically open a case for you to review. You can then easily get in communication with your applicants directly from the case via email or text. Here is the link to our pricing page if you're interested in learning more. I'd also be more than happy to get on a quick call to do a walkthrough of what this could look like for your program. Here is my calendar link:https://calendly.com/doobert-laina/demos

I do it "old school".  Data is collected data manually using pen and and paper on a printed form.  I enter to a spreadsheet monthly to analyze and create graphs. We collect date, zip code, # dogs, # cats, amount dog food distributed, amount cat food distributed.  

Hey Abbey, 

Doobert might be a great platform to manage your pet food pantry! We build custom forms for your program that can live on your website or anywhere you'd like. Every time the form is filled out online it gathers data on how much and what kind of pet food they need, animal breed, spayed or neutered, and more and will automatically open a case for you to review. You can then easily get in communication with your applicants directly from the case via email or text. Here is the link to our pricing page if you're interested in learning more. I'd also be more than happy to get on a quick call to do a walkthrough of what this could look like for your program. Here is my calendar link:https://calendly.com/doobert-laina/demos

Not sure if you figured something out already, but this is something I did at a previous org using Airtable. I was able to build out the backend, but present it in a "dashboard" style so not everyone has access to the raw data. You can also create another dashboard strictly for data for reporting purposes. 

I'm working on an application based on Microsoft Access. Not the most elegant or modern solution but it has the advantage that it's fairly easy to give to anyone (who runs Windows) and there are no license costs. Plus it can store the data in a local database or it can be configured to use SQL Server and the raw data is accessible to be used in any tool.

How did your Airtable app work out? Is there any way to see how it works, and is it feasible for other shelters to use it?

Not sure if you figured something out already, but this is something I did at a previous org using Airtable. I was able to build out the backend, but present it in a "dashboard" style so not everyone has access to the raw data. You can also create another dashboard strictly for data for reporting purposes.